MONTROSE TOWNSHIP

REGULAR BOARD MEETING MINUTES

FEBRUARY 20, 2007

 

MEETING CALLED TO ORDER AT 7:00 PM BY CHAIRPERSON M. EMMENDORFER LEADING THE PLEDGE OF ALLEGIANCE TO THE FLAG.

 

ROLL CALL:  

Present: M. Emmendorfer, F. Domine, J. Newcomer, D. Sullivan, K. Yuhos, G. Keeler and W. Persails.

 

CITIZENS’ COMMENTS:             

 

MINUTES:  *January 16, 2006 – Regular Board Meeting

Motion made by G. Keeler to approve the January 17, 2007 Regular Board Meeting Minutes as presented.  Second by J. Newcomer.  All ayes.  Motion passed.

 

                      *January 30, 2007 Special Budget/Organizational Meeting Minutes

Motion made by J. Newcomer to approve the January 30, 2007 Special Budget/Organizational Meeting Minutes as presented.  Second by G. Keeler.  All ayes. Motion passed.

 

TREASURER’S REPORT:              (Report on file).

 

PRESENTATION OF BILLS:         (Report on file).

 

Motion made by F. Domine to approve the bills as presented. Second by G. Keeler. Roll call: F. Domine – Yes, J. Newcomer – Yes, G. Keeler – Yes, D. Sullivan – Yes, W. Persails – Yes, K. Yuhos – Yes, M. Emmendorfer – Yes. Motion passed.

 

The Supervisor acknowledged the efforts that the Community Center Director, Sandra Parra made in obtaining a grant that paid for the new Senior Citizen bus.

 

REPORTS:                            Fire Department – Fire Chief Albert Rush

                                                            (January Total Runs on file)

                                                Police Department – Police Chief Darrell Ellis

                                                            (January Statistics on file)

                                                Community Center – Sandra Parra

                                                            (January Report on file)

                                                Building Department – Dennis Miller, Building Inspector

                                                            (January Report on file)

BUSINESS:

Motion made by G. Keeler to amend the agenda to include the following items under business: 1. Gregory Doerrr, 5. to include Cemetery tractor bid, 12. Police vehicle state  purchasing.  Second by J. Newcomer.  All ayes.  Motion passed.

 

  1. Gregory Doerr

The Township Board presented Gregory Doerr a plaque in recognition of the great efforts that he exhibited, for the betterment of the Montrose Community.

 

  1. Accounting Firms – Audit Committee Recommendations/Presentation

·        Abraham & Gaffney – 7:30 p.m.

·        Rehmann Robson – 7:45 p.m.

·        Plante Moran – 8:00 p.m.

 

Motion made by F. Domine to authorize the Supervisor and Audit Committee to  negotiate and enter into a three (3) year contract with Abraham & Gaffney for the auditing services for the township. Second by J. Newcomer.  Roll call: F. Domine – Yes,

J. Newcomer – Yes, G. Keeler – Yes, D. Sullivan – Abstain, W. Persails – Yes, K. Yuhos - Yes, M. Emmendorfer – Yes. Motion passed.

 

  1. Fireworks 12247 W. Lake Road / Application - Discussion

Motion made by J. Newcomer to authorize the Supervisor and Building Inspector to investigate this issue further and to make a recommendation back to the board.  Second by D. Sullivan.  All ayes.  Motion passed.

 

  1. GAIN Membership

Motion made by F. Domine to not renew the membership with GAIN.  Second by G.  Keeler.  All ayes.  Motion passed.

 

  1. American Legion Request

Motion made by J. Newcomer to waive Park Ordinance 6j, to grant the American Legion the ability to have firearms on park property and to grant them a reservation for ½ hour, each Memorial Day for the park pier. Second by D. Sullivan.  All ayes.  Motion passed. 

   

  1. Cemetery Ordinance – 2nd Reading / Tractor Bids

Motion made by J. Newcomer to table the 2nd Reading of the Cemetery Ordinance and to send it back to the Cemetery Committee for a recommendation on additional language and changes.  Second by G. Keeler.  All ayes.  Motion passed.

 

Motion made by G. Keeler to purchase an Exmark Phazer from Bader Brothers, Inc., at an amount of $3,999.20.  Second by W. Persails.  Roll call: F. Domine – Yes, J. Newcomer - Yes, G. Keeler – Yes, D. Sullivan – Yes, W. Persails – Yes, K. Yuhos –

Yes, M. Emmendorfer – Yes. Motion passed.

 

  1. Planning Commission Position

Motion made by M. Emmendorfer to reappoint Harry Powell to the Planning Commission.  Second by D. Sullivan.  6 ayes and 1 nay (J. Newcomer).  Motion passed.

 

  1. March 2007 Board of Review Dates

Motion made by G. Keeler to accept the March 2007 Board of Review dates as follows:

Wednesday, March 14, 2007 from 9:00 a.m. to 5:00 p.m. and Thursday, March 15, 2007 from 1:00 p.m. to 9:00 p.m.  Second by J. Newcomer.  All ayes.  Motion passed.

 

  1. Fire Hall Remodel

Motion made by D. Sullivan to proceed with the project once the plans are corrected and approved by the Building Inspector and the association money is to turned over to the township, the project is to be supervised until completion by the Building Inspector and

Township Supervisor and the ADA bathroom project is to be put out for bids.  Second by W. Persails.  Roll call: F. Domine – Yes, J. Newcomer - Abstain, G. Keeler – Yes, D. Sullivan – Yes, W. Persails – Yes, K. Yuhos – Yes, M. Emmendorfer – No. Motion passed.

 

  1. Fire Department Tank Bids

Motion made by G. Keeler to accept Westside Welding bid in the amount of $2,560.00 for the purchase of the water tank for the grass fire truck.  Second by F. Domine.  Roll call: F. Domine – Yes, J. Newcomer - Abstain, G. Keeler – Yes, D. Sullivan – Yes, W. Persails – Yes, K. Yuhos – Yes, M. Emmendorfer – Abstain. Motion passed.

 

  1. Fire Department FEMA Grant

Motion made by F. Domine to waive the bidding process and authorize the purchase from Douglass Safety, who is the exclusive distributor in this state for the specific item.  Second by G. Keeler.  6 ayes, J. Newcomer – Abstain.  Motion passed.

 

Motion made by G. Keeler to accept the FEMA Grant in the amount of $93,551.00, with Township funds not to exceed $5,500.00 and to authorize Fire Chief Albert Rush to enter into an agreement with Douglass Safety to purchase the equipment specified in the grant.

Second by D. Sullivan.  Roll call: F. Domine – Yes, J. Newcomer - Abstain, G. Keeler – Yes, D. Sullivan – Yes, W. Persails – Yes, K. Yuhos – Yes, M. Emmendorfer – Yes.  Motion passed.

 

Motion made by F. Domine to pay the $5,500.00 out of the Fire Department Equipment fund and to adjust the 2007 Budget to reflect the expenditure.  Second by G. Keeler.  Roll call: F. Domine – Yes, J. Newcomer - Abstain, G. Keeler – Yes, D. Sullivan – Yes, W.

Persails – Yes, K. Yuhos – Yes, M. Emmendorfer – Yes. Motion passed.

 

  1. Harry Powell Claim – Possible Closed Session

Motion made by G. Keeler to table this item until next meeting in order to obtain mor information from the Insurance Company and Legal Counsel.  Second by F. Domine.  All ayes.  Motion passed.

 

  1. Police Vehicles

Motion made by F. Domine to authorize the expenditure of up to $47,018.66 to Shaheen Chevrolet for the purchase of two (2) police vehicles.  Second by G. Keeler.  Roll call: F. Domine – Yes, J. Newcomer - Yes, G. Keeler – Yes, D. Sullivan – Yes, W. Persails –

Yes, K. Yuhos – Yes, M. Emmendorfer – Yes. Motion passed.

 

OTHER BUSINESS:  

  1. Resignation – Eric Kozel

Motion made by F. Domine to accept the resignation of Firefighter Eric Kozel.  Second by W. Persails.  All ayes.  Motion passed.

 

  1. Grant Committee

Motion made by J. Newcomer to form a Grant Committee to create a grant application policy for the township.  Second by F. Domine.  All ayes.  Motion passed.

 

  1. Garbage Pickup Fee Refunds

Motion made by D. Sullivan to authorize the refund of the cost of garbage pickup to the Eagle’s Club and to one other township resident, in the amount of $90.20 each. Second by F. Domine. Roll call: F. Domine – Yes, J. Newcomer - Yes, G. Keeler – Yes, D. Sullivan – Yes, W. Persails – Yes, K. Yuhos – Yes, M. Emmendorfer – Yes. Motion passed.

 

*The township resident in the motion above is Tim Edson, parcel # 13-35-100-020.

 

CITIZENS’ COMMENTS

 Motion made by W. Persails to adjourn the meeting at 10:35 p.m. Supported by G. Keeler.  All ayes. Motion passed.

 

 

__________________________                                          _________________________

Mark Emmendorfer, Supervisor                                              Kelly S. Yuhos, Clerk